1. State the proposition clearly
and concisely in terms that everyone will understand; 2. Produce the information that is relevant to the subject;
3. Have structured discussions about what the information proves;
4. Come to a conclusion upon which the majority is in agreement;
5. Decide upon the action.
Fifth, the chair or his/her designee must summarise and record the discussion in writing. If any action is taken, include the name of the person responsible and the time frame within which it is to be completed. Ensure that all participants receive a copy of this report.
Finally, when all these steps are taken and you still find yourself bogged down by trivial items, consider the advice by Robert Townsend, the late chairman of Avis Rent A Car and author of Up The Organization on how to keep meetings on schedule. He suggests that all participants stand up for its duration!
The author is President, Ken Moore Associates, and an adjunct professor at State University of New York at Albany and at the Union Graduate College. kmoore01@nycap.rr.com. Read More..
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